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Special Notices

COVID-19 Health & Safety Protocol

Published September 8, 2020

Who can enter Regent College's building?

Students and visitors

Students and visitors may access the building by appointment. Appointments must be made at least 24 hours in advance.

  • Monday–Friday, 10 am to 3 pm
  • Enter through the southwest door (the one that is closest to the Regent Bookstore)
  • Exit through the southeast door (by the book drop box)

How to book your appointment:

  • Library: sign up here. Note that books also must be reserved 24 hrs in advance of a visit to the library.
  • Pods or meetings with the Dean of Students Office: email [email protected]
  • Faculty meetings: email the faculty member directly or contact [email protected]
  • Registration or payment: email [email protected]

General public

Requests to visit the building may be directed to [email protected].

Note that the Regent College Bookstore is open and may be visited during opening hours using the door at the southwest corner of campus. Details are available at

Staff and faculty

For access, please contact your supervisor and the Building Operations Manager.

  • Hours: Monday–Friday, 8:30 am to 4:30 pm
  • Enter and exit through the southeast door (by the book drop box)

Before coming to campus

  • Book your appointment: As noted above, all students and visitors must book an appointment to visit campus at least 24 hours before visiting.
  • Self-assess: The BC COVID-19 self-assessment tool must be completed daily BEFORE coming to campus. You can access the tool at If you do not pass the self-assessment, stay home. If you require medical advice, contact your medical provider or call 8-1-1.
  • Know the provincial guidelines:
    • Stay home if you have symptoms of COVID-19.
    • Wash your hands regularly.
    • Avoid touching your face, eyes, nose, or mouth.
    • Cover your nose and mouth when coughing or sneezing.
    • No handshaking or hugs outside of your bubble.
    • Keep a physical distance of at least 2 metres between yourself and others. Remember: this is more space than you think!

When you arrive on campus (students & visitors)

  • Use the designated student/visitor entrance only.
  • Wait on the marked green dots until your turn to check in. (This helps ensure adequate spacing.)
  • Use hand sanitizer immediately upon entering.
  • Check in with our greeter at the kiosk (available 10 am–3 pm).
  • You will be asked the following questions upon arrival:
    • Do you have an appointment?
    • Have you completed the BC COVID-19 self-assessment tool prior to coming to campus?
    • Were you able to answer ‘no’ to each of the screening questions in that self-assessment? 
  • You will be asked the BC COVID-19 screening questions again: 
    • Are you experiencing cold, flu or COVID-19-like symptoms, even mild ones?
    • Have you travelled to any countries outside Canada (including the United States) within the last 14 days?
    • Did you provide care or have close contact with a person with confirmed COVID-19? 
  • If you pass the screening process, the greeter will take your name and phone number. This is required for monitoring building capacity, and for contact tracing if necessary.

In the building: general guidelines

  • Masks must be worn in most spaces (see details below).
  • Maintain social distancing.
  • Practice regular handwashing.
  • Students and visitors are not currently permitted to eat in the building.
  • Go home immediately if you begin to experience symptoms. 
  • Exit through the southeast door.


You must arrive on campus wearing a mask. Masks are required in the following areas:

  • Common areas
  • Washrooms
  • Bookstore
  • Library (all common areas)

Masks are not required in the following areas/circumstances:

  • Alone in an office 
  • Using a designated eating area (accessible by staff and faculty only)
  • In a group meeting (up to 6 people) in the Atrium, properly distanced
  • In a one-on-one meeting, properly distanced
  • In a group meeting in room 100, properly distanced
  • In the library, while working alone at a carrel or table

Anyone with an underlying medical condition or disability that inhibits the ability to wear a mask or face covering is exempt from this requirement, but will be required to maintain a 2-metre distance from others at all times. They should inform the greeter or receptionist of their situation upon entering the building.


Hands should be washed at the following times:

  • Upon entry to the building
  • Frequently throughout the visit to the building
  • Before and after eating
  • Before exiting the building
  • Before putting on a mask and after disposing of a used mask

Common areas

The following guidelines apply to the use of common areas:

  • Throughout the building, including staircases and open areas: keep 2 m distance.
  • Elevator: limit use to 1 person at a time.
  • Hallways: follow the arrows indicating direction of traffic flow.
  • Washrooms: maximum capacities are marked for each washroom; please wait outside the door if the washroom is at capacity.
  • Do not enter rooms that are marked as closed.
  • Sign up in advance to use any designated meeting area.

Behind the scenes (cleaning protocols)

  • The Facilities team will be responsible for disinfecting commonly touched surfaces twice daily. All surfaces making contact with two or more people over a period of three consecutive days are considered “commonly touched surfaces.”
  • Individuals occupying areas of common usage are required to disinfect all touch points in that area after use. These individuals are trained on the safe usage of disinfecting solutions, including the required use of PPE.
  • It is the responsibility of each department hosting students or other visitors by appointment to ensure that their respective areas are disinfected after each use.
  • Disinfecting is required after each use in the following areas:
    • One-on-one meeting rooms (faculty)
    • Library study carrels and tables (Library staff)
    • Atrium pods (Facilities team when available; otherwise, faculty or Dean of Students staff)
    • Room 100 meetings
    • Mail Room
    • Staff Kitchen
    • Designated Eating Area
  • All library books will be quarantined in a designated area for 3 days before re-entering circulation.

On-campus meetings & gatherings

One-on-one meetings with faculty or Dean of Students (DOS) staff:

  • Our priority is to enable faculty and DOS staff to meet safely and privately with students for discussion of academic, personal, and spiritual matter.
  • Faculty and staff offices do not allow for proper distancing, airflow, or disinfection of furniture, so four rooms are available to faculty for meetings with students: Rooms 11, 13, 14, and the Faculty Lounge
  • Meetings must be booked in advance by the relevant member of the faculty or the DOS office.

Atrium meetings:

  • The Atrium has been rearranged to accommodate socially distanced meetings of groups of up to 6 people. Two such meetings can take place at a time. 
  • Effective September 14, space in the Atrium can be booked for the following purposes: 
    • Pod gatherings (booked by DOS office)
    • Small gatherings of students (booked by faculty)
    • Student formation purposes (booked by DOS office)
  • Faculty and DOS staff can book space directly using the ‘Schedule-It’ room-booking system. 
  • Appointments in the Atrium may be scheduled for weekdays at 10:30-11:30 am or 2:00-3:00 pm. Students may arrive on campus no earlier than 5 minutes prior to their scheduled appointment.
  • Meetings cannot be booked on a day the Atrium is needed for other purposes.
  • Please note: 
    • Atrium space must be booked in advance.
    • Chairs must not be rearranged.
    • Masks are not required for meeting participants in this space.

Visiting the Allison Library:

Specific protocols apply to your visit to the Library. These protocols will be posted shortly on the library website at

In brief:

  • Students not wishing to study in the library can access resources via a scanning service or book retrieval service
  • Those who do wish to study in the library can book study space beginning on September 9. Please note the following:
    • Library appointments must be booked at least a day in advance.
    • There will be two seatings daily: 10am–12:30pm and 1:30–4pm.
    • The library's maximum capacity is 20 students.
    • Failure to appear for a scheduled study session will result in a fine.
    • Students should arrive no more than 5 minutes prior to their scheduled appointment.
    • A host will take students to their designated study spaces.
    • Library stacks will be closed. Students must pre-order books, which will be ready for them when they arrive.
    • Masks are mandatory in the library's common areas, but can be removed while working alone at a carrel or table.

Staff and Faculty Meetings

Staff and faculty will continue to meet primarily online. In-person meetings may be arranged as needed by contacting Facilities. 

Beyond the building: social gatherings

In the interest of fostering opportunities for community, we have established this short set of guidelines for in-person gatherings of pods, trios, and other Regent-initiated groups:

  • Gatherings of up to 6 people are permitted. 
  • Group members must practice social distancing (2m).
  • Shared food is not permitted.
  • Gatherings should be outdoors whenever possible. As noted, spaces suitable for gatherings of up to 6 people are available in the Atrium. They may be booked by contacting [email protected].

Why a maximum of 6 people?

  • This is consistent with provincial recommendations regarding socializing with friends and family outside your bubble.
  • This is a manageable size for online meetings if your group chooses to connect via Zoom.
  • It is a good size for shared conversation in weekly gatherings.

Informal student-led gatherings are not subject to College oversight. We encourage all members of our community to review and act in keeping with the recommendations provided by provincial health authorities. 

Compliance and enforcement

Consistent application of and compliance with these protocols is essential to ensure that the Regent College building can remain open as much as possible. All students, staff, and faculty are required to follow all Regent College policies and protocols.

Non-compliance by students may lead to loss of access to the building or further disciplinary action.

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