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Academic Catalogue

course policies

Here, you will find all you need to know regarding policies that affect how many courses you need to take, how to apply for an extension, and how to withdraw from courses or retake them.

Grading schedule

letter grades

Letter grade designation explanation grade point
 A   Excellent work  4.0
 A-      3.7
 B   Good work          3.0
 B-      2.7
 C   Passable work          2.0
 C-      1.7
 F Fail Unacceptable work   0.0

Other grade designations

letter designation explanation
AG Aegrotat
Ungraded Pass: Granted by the Academic Standards Committee to a student who, for exceptional reasons, was unable to complete a course in the final term of study.
AU Audit  Non-credit: Attendance recognized.
EX Extension  Temporary designation for course in which a student has been granted an extension for course work.
Course in Progress
Temporary designation for course in which the grade has not yet been recorded.
Competency: Used only when a letter grade is deemed inappropriate.
Course subsequently retaken.
Withdrawal Granted by the College when, because of exceptional circumstances, the student was unable to complete the course.

Grade Reports and Transcripts

Grades may be viewed online immediately after they are posted, once you have completed your course evaluation(s). You have four months from the date grades are posted to appeal any disputed grades (see Appeals). 

Official transcripts bearing the seal of the College and the signature of the Senior Academic Administrator may be ordered online or by submitting an Official Transcript Request Form along with the appropriate fee. All fees must be fully paid before an official transcript can be issued. Visit the Transcripts page for more details on ordering your transcript.

Terms, Credit hours, and work load

Regent College operates on a three-term cycle:

  • Fall (September–December)
  • Winter (January–April)
  • Summer (May–August)

Fall and Winter Terms

Fall and Winter Term courses are normally offered for 3 credit hours and meet 3 hours per week.

Evening and weekend courses may be offered for 2 or 3 credit hours.

In cases where a 3-credit hour course spans over two terms (Fall and Winter), you will be charged for 1.5 credits in each term; however, you will not receive any academic credit until the full course has been completed.

Summer Term

The Summer Term is divided into two sessions: Spring Session and Summer Session. Although the dates for these sessions vary, Spring Session courses are generally offered in May and early June, and Summer Session courses from late June through July. Some courses, especially the biblical languages, run into the month of August.

Summer Term courses vary: one-week courses are normally 1 or 2 credit hours, two-week courses are 2 or 3 credit hours, three-week courses are 3 credit hours (6 credits of Hebrew or Greek may also be taken in the Summer).

course load

If you are taking courses for academic credit, you may expect to invest a minimum of 45 hours of work into a course for each credit hour. Where applicable, this includes class lectures, assigned reading, papers, assignments, and exams.

In any given term, a full load of academic work is considered to be 12 credit hours. While some students do take more than 12 credits per term, this is a significant amount of academic work; therefore, we encourage you, where possible, to spread your studies out over Regent’s academic year (Fall, Winter, and Summer Terms), particularly if you wish to earn 30 credit hours per year. If English is a second language for you, you are encouraged to take no more than 9 credit hours in your first term.

For important information relating to the offering of courses at Regent College, see the General Course Information page.

Full-Time Status

For external purposes (e.g., study permits), full-time study is defined as 18 credit (or audit) hours per academic year (September to August). Students studying at Regent College under a study permit should be aware that Citizenship and Immigration Canada may from time to time monitor students' enrollment status.

For the minimum number of credit hours required to maintain eligibility for financial aid, see the Financial Aid section:

Solely for the purpose of qualifying for government student loans, thesis students may be granted full-time status during the two terms in which they register for their thesis credits (e.g., 6 credits per term). See the Academic Advisor for additional information about this exception.

Style Guide and Paper Formats

The standard style used at Regent College is modified Chicago Manual of Style as outlined in Kate L. Turabian, A Manual for Writers of Term Papers, Theses, and Dissertations, current ed. (Chicago: University of Chicago Press, 1996). You must follow this style unless your professor specifically directs you otherwise. 

Download the Guide to Paper Formats

Guided Study

A guided study is a course in which you are able to focus on an issue of your particular interest under the guidance of one of the regular full-time faculty of Regent College. Only students who are admitted to Regent College are permitted to take a guided study. Furthermore, you are limited to a maximum of one guided study per term for a total of:

Total Guided Studies Permitted by Program

MA Theo Studies
ThM 1

Guided studies may be taken for 1, 2, or 3 credit hours depending on the amount of work involved (1 credit for each 45 hours of work).

Guided studies are subject to the availability of a faculty supervisor, are subject to the same academic guidelines as other regular courses, and are not offered in place of regularly offered courses. 

If you wish to take a guided study, you must, in consultation with a faculty supervisor, complete a Guided Study Contract and submit it to the Student Services Office with your registration form or course change form at the beginning of a Fall or Winter Term. 

Guided studies are not normally offered in the Summer Term (note that if you are permitted to take a guided study in the Summer, you may be liable to the U-Pass fee throughout the Summer). Guided studies must be completed within the Fall or Winter Term in which they are registered. Note that only a general title will appear on your transcript (e.g., Guided Study: Applied Theology).

Extensions for assignments

At Regent, the deadline for an assignment is considered to be part of the course requirements.

Due to the additional workload and awkwardness for faculty to have to grade late papers, and due to the College’s intention to be fair to students who submit their work on time, we will consider extensions for course work only in exceptional circumstances. You should take serious consideration of this when planning your course load.

Download the Course Extension Application .

Grounds for an Extension

Extensions for course work are granted only in cases where the student demonstrates there was an unforeseeable and unavoidable emergency. Emergencies considered to be grounds for an extension typically include:

  • personal sickness or injury which prevents one from working
  • sickness, injury or death which requires the student’s attention
  • emotional or psychological crisis for which the student has sought professional help
  • unexpected increase in job responsibilities

By contrast, the following will not normally be considered grounds for an extension: providing hospitality, vacations, relocating, difficult living situations, failure to anticipate the amount of work involved in a course, confusion over the nature of the assignments, computer problems (it is your responsibility to keep files backed up), lost assignments, lack of proficiency in English.

Application Process

For Fall and Winter courses offered on the Vancouver campus:

For an extension of up to 7 days beyond the end of the term, you may apply directly to the professor. The deadline to apply is the date the final course assignment is due.

For an extension of up to 30 days past the end of the term: 

  • complete the Course Extension Application .
  • submit the Application to Reception by the deadline, which is 7 days beyond the end of the term.

Extensions beyond one week of the end of term are granted solely at the discretion of the Student Services Office.

For Spring and Summer Session courses offered on the Vancouver campus:

  • complete the Course Extension Application .
  • submit the Application to the Student Services Office by the deadline, which is the date all final course assignments are due.
  • submit a $25 Summer Term Extension Administrative Fee (refunded if extension is denied).

Extensions are granted solely at the discretion of the Student Services Office, and extension assignments may be graded by someone other than the course instructor.

For Distance Education courses:

Please contact the Distance Education Office for extension information, including deadlines. For Distance Education courses, extensions of up to one month are granted by the Distance Education Coordinator. Extensions for longer periods may be granted by the Academic Standards Committee. The length of the extension will depend on the nature of the emergency you faced. A grade penalty will be assigned by the DE office for assignments that are past due.  

When an extension has been approved, the Student Services Office will instruct you on how and when to submit your assignments.

Submission of Assignments

If you are granted an extension by the Student Services Office, you must attach the Extension Submission Form to your assignment(s) and submit to Reception or post them to the Student Services Office by the assigned deadline. Assignments must not be submitted directly to the professor or the TA. Failure to submit assignments by the assigned deadline will result in an assignment grade reduction of 1/3 of a letter grade per day late for on-campus courses. Failure to follow extension policy instructions will result in a grade of F being assigned to the course. Note that the grading of assignments submitted on extension may take longer than usual and may incur a grading fee. Approved Spring and Summer course extensions will always incur a $25 Summer Term Extension Administrative Fee.


If you want to appeal a decision made with regard to an extension, or to request an extension beyond 30 days, you must submit a letter of appeal to the Academic Standards Committee, within 30 days of the decision or before the end of the extension deadline, explaining the extenuating circumstances that might warrant the appeal. Supporting documents (e.g., a letter from your doctor) are recommended.

If you are granted an extension that continues into the following term, you will normally be limited as to the number of credit hours you may take. 

The decision of the Academic Standards Committee shall be final. In a situation where the crisis you are facing continues beyond the period of an extension, you may appeal to the Senior Academic Administrator for a Withdrawal (a grade of W on the transcript) from a course. Such an appeal is normally accompanied by a letter of support written by someone whose care or supervision you have been under (e.g., doctor, professional counsellor). Note that a W (“Withdrawal”) on a transcript does not affect your grade point average, whereas an F (“Failure”) does adversely affect the GPA.

Withdrawal Policy

Students who undergo extreme hardship that was not of their causing, was beyond their ability to control, and prevented them from completing course requirements even given an extension, may appeal to the Senior Academic Administrator for a Withdrawal from the course. This would normally be accompanied by a letter from a professional supporting your appeal (e.g., your doctor). If granted, a grade of W will be recorded on your transcript; this does not affect the GPA.

Course Retake Policy

You may retake a course—subject to regular registration restrictions and limitations—in an effort to achieve a higher grade. This involves registering and paying tuition for the course a second time. Both courses will appear on the transcript in the terms they were taken; however, credit will not be granted more than once, and the best grade achieved will be retained. Only one retake will be permitted per course. Comprehensive exams may be retaken only once; you will be assessed a comprehensive exam retake fee. Retaking a course often requires a manual adjustment to the student transcript; so, when you have received the grade for a retaken course, please inform the Student Services Office.

Aegrotat Policy

The grade designation AG (Aegrotat) is granted when, for reasons of serious illness or other extraordinary circumstances outside your control, you are unable to complete a course. Application for consideration must be made to the Academic Standards Committee within one week of the end of the course. A favourable evaluation may be given where the circumstance is beyond doubt, where you have an otherwise excellent record of completion, and where neither further assessment (e.g., a deferred exam) nor extension of time are considered feasible (e.g., you are in the final term of a program of study). The Committee will determine whether the course should be awarded an AG (passing but without grade point) or a grade calculated on the basis of work already completed for the course. If your application is denied, you will be given a grade based on the work you submitted in the course.

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